Master Your Meetings!

 

A Harvard report said that 71% of meetings are unproductive. Of the meetings, 65% keep people from doing real work. The best leaders don’t run more meetings. They run the ones that matter. 

The goal: Keep teams aligned, focused, and moving fast. Without wasting time. To run meetings and move the business forward, do the following: 

Weekly 1:1

·       Let the staff drive the agenda

·       Listen first, coach second

·       End with 2–3 clear next steps

·       Review key metrics in 10 minutes

·       Focus on 2–3 high-impact issues

·       End with clear decisions

·       Review KPIs by exception

·       Flag risks in revenue or ops

·       Assign fixes with owners

 

Review last quarter’s goals

·       Debate and choose top 3 priorities - Assign clear owners and resources

·       Bring 3 real pain points

·       Let customers talk 70% of the time

·       Follow up within 30 days Board or Investor Update

·       Share the hard stuff first

·       Highlight 1–2 metrics that matter

·       Ask for help with specific challenges All-Hands

·       Explain the why, not just the what

·       Take live, unscripted questions

·       End with one clear message You may not need all of these. Some might add a daily standup. 

But chances are, your company doesn’t need half the meetings on the calendar now. Use this list to audit what’s working. Cut what’s not. Your team will thank you for their time back. Better meetings = faster decisions, sharper focus, and real momentum.

 

 Reference:

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